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Archives Manager

The National Ballet of Canada, Canada's premier dance company and one of the world's top international dance companies, is looking for an Archives Manager to join our dynamic Communications team.

Under the leadership of Karen Kain, the company is experiencing an unprecedented level of artistic excellence, attracting some of the world’s most sought-after choreographers, mounting spectacular new productions, and touring to the most important dance centres in North America and abroad. The need to stay ahead in public relations and social media is paramount in ensuring Ms. Kain’s powerful artistic vision reaches out to the broadest potential audience.

Reporting to the Director of Communications, the Archives Manager is responsible for acquiring, organizing and preserving the materials created and collected by The National Ballet of Canada Archives to maintain a complete documentation of the company’s history and contribution to Canadian and world dance. Key to this position is disseminating historical information about the National Ballet of Canada. Also responsible for maintaining contact with National Ballet alumni.

Duties and responsibilities :

  • Managing and evaluating preservation process for archival material and determining future projects for the Archives. Includes researching, updating and maintaining existing protocols and archival standards, advising on technological improvements, space requirements and specialized storage for archival holdings.
  • Creating and maintaining Archives' information and material on the NBoC website and mounting displays that highlight the National Ballet's history.
  • Managing the budget for Archives' operations, up to $20,000 annually.
  • Communicating with staff and external donors to organize efficient receipt of donations and transfers and performing data entry of deposits into the Accessions Database. Conducting the physical processing and preservation of deposits.
  • Maintaining the integrity of the Archives’ Databases and accompanying support materials. Performing the data entry of new items and digitizing incoming visual media.
  • Researching, applying for and managing grant funding for specific archive projects which include but are not limited to hiring and supervising both paid and volunteer interns annually.
  • Creating resources and supporting information management and dissemination to the NBoC. Ensuring information is accessible and acting as a resource to internal and external researchers. Responsible for physical retrieval and digitizing requested materials and monitoring the loans.
  • Coordinating communications with National Ballet alumni including administering alumni information and yearly alumni event.

Qualifications and Experience :

  • 4-year Bachelor's degree and either a post-graduate or graduate degree in archival studies, public history, museum studies or similar or equivalent work experience in a museum or archival environment.
  • 3-5 years of related experience, including some managerial responsibilities
  • Previous experience with database management – knowledge of Soutron Global an asset.
  • Strong computer skills – must be proficient in Word, Excel and Access.
  • Familiarity with image scanning and digitization concepts – must be proficient using Adobe Photoshop.
  • Up-to-date knowledge of current national archival standards and advocacy in the Canadian archival community, funding, collaborative opportunities and national priorities.
  • Familiarity with the challenges faced in the arts and an understanding of unusual collections an asset.

Working conditions:

  • Office environment, working with specialized and oversized storage containers; display materials and mannequins.
  • Must be able to lift up to 50 lb.
  • Evenings and Weekends to support in-season performances.

Qualified candidates should forward their cover letter, resume and salary expectations to with the subject: “Archives Manager", no later than January 18, 2018. Consideration of applications will begin as soon as they are received. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The National Ballet of Canada is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.

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Top image credit: Jaclyn Oakley. Photo by Dylan Tedaldi.