Associate, Special Events
The National Ballet of Canada is one of the most exciting, innovative arts institutions in Canada, and regularly ranked among the top ten ballet companies in the world. With an annual operating budget nearing $40M and a robust $74M endowment fund, the company raises over $12 million annually towards Artistic Director Karen Kain’s bold vision for artistic excellence, new productions, international touring, and education. Just last Season, the National Ballet achieved its $100 million campaign in support of these priorities. At the heart of this growth is our generous community of donors and a dedicated staff and volunteer team.
The Associate, Special Events is responsible for assisting and supporting the Special Events Team with the planning and execution of events for the Company including donor stewardship events, in addition to providing administrative support for the team. Reporting to the Manager, Special Events and Corporate Partnerships, the Associate, Special Events has experience providing strong administrative support, is proactive and extremely organized.
Responsibilities include but are not limited to:
- Leading the organization and on-site coordination of donor events for various programs including working rehearsals and receptions for Friends’ Corps, Turnout, Patrons’ Council and Volunteer Committee as well as internal company wide events and meetings throughout the year
- Assisting the Special Events Team with event planning and execution including, but not limited to, event set up and tear down, theatre set up and tear down and other miscellaneous tasks as required, etc.
- Supporting the Special Events Team for the annual fundraising gala through various tasks including assisting with administrative tasks, processing payments, tax receipt letters, research, volunteer acquisition and oversight, as well as other tasks as assigned
- Assisting the Special Events Team with the administration for the Special Events Department including maintenance and circulation of the company event calendar, expense reconciliation, file management, database management, etc.
- Post-secondary education in special events, fundraising, hospitality, or related field
- 1-2 years special events experience, preferably within a not for profit or performing arts preferred
- Must have Smart Serve training and knowledge of Microsoft Office (Word, Excel, Publisher), and experience with databases (Tessitura) considered an asset
- Understanding and appreciation for arts and fundraising within the City of Toronto, considered an asset
- Highly organized, with ability to manage a variety of tasks with multiple deadlines
- Excellent interpersonal and written communication skills
- Office environment and performance venue
- Evening and weekend work required for events throughout the year
- Occasional moderate to heavy physical activity. Ability to lift up to 30 lbs. for setup and tear down of events
Qualified candidates should forward their resume and salary expectations to HR@national.ballet.ca with the subject: "Associate, Special Events" by no later than August 16, 2019. Resumes will be reviewed as soon as they are received. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Successful candidates may be subject to a criminal background check.
The National Ballet of Canada is committed to ensuring that our community reflects the extraordinary diversity of the City of Toronto on stage, behind the scenes, in our audiences and in the board room. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The National Ballet of Canada is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.