Development Officer/Assistant to the Director of Development
The National Ballet of Canada is one of the most exciting, innovative arts institutions in Canada, and regularly ranked among the top ten ballet companies in the world. With an annual operating budget nearing $40M and a robust $74M endowment fund, the company raises over $12 million annually towards Artistic Director Karen Kain’s bold vision for artistic excellence, new productions, international touring, and education. Just last Season, the National Ballet achieved its $100 million campaign in support of these priorities. At the heart of this growth is our generous community of donors and a dedicated staff and volunteer team.
The Development Officer and Assistant to the Director of Development will play an integral role in achieving the Development department’s ambitious goals during an exciting time as the National Ballet collaborates with world-renown artists on milestone projects and embarks on Karen Kain’s 50th Anniversary with the company. Reporting to the Director of Development, the Development Officer and Assistant to the Director of Development has experience providing high level administrative support, is proactive and extremely organized. The ideal candidate holds a strong fundraising background, has impeccable writing and presentation skills and conducts enriching and engaging exchanges with donors.
General Responsibilities Include:
- In conjunction with the Associate Director, Major Gifts and the Individual Giving team, assist with prospecting and donor relations to ensure a plan for stewardship is executed throughout the year for the Director’s portfolio
- Managing acknowledgments for the Director of Development Major Gift donors including gifts confirmations and agreements, thank you letters, relevant Plan Steps tracked in Tessitura, sending out pledges and gift renewals, etc.
- Update Tessitura with donor prospect moves and prepare follow ups to meetings as well as attach correspondence to appropriate files
- Review, draft and ensure timely responses to donor/patron correspondence including assisting with letter contents
- Provide day-to-day administrative support to the Director including handling multiple donor correspondence, proofing communications materials, travel planning, and preparing materials for meetings, organizing files and other related tasks
- Calendar Management for the Director, including a review Director’s emails and voicemails to flag priority tasks requiring action on a daily basis and constantly reassesses the Director’s priorities
- Organize and attend Development Committee meetings, overseeing minutes for approval and distribution
- Act as a liaison for the Volunteer Committee, attend meetings, organize dress rehearsals and events, draft invitations and correspondence and liaise with Committee President and Secretary
- Other Duties as required
- University degree or equivalent, preferably with a background in fundraising
- At least five (5) years of senior administrative experience in fundraising
- Exceptional interpersonal, oral and written communication skills
- Ability to plan, organize and prioritize work, handling multiple projects at one time with a high degree of efficiency, thorough independence, attention to detail, poise and patience
- Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise
- High degree of confidentiality, exercise sound judgment and discretion with all matters
- Excellent computer skills and a proficiency in working with a database (Tessitura strongly preferred)
- Experience with Excel, PowerPoint, TeamGantt, and SharePoint considered an asset
Qualified candidates should forward their resume, cover letter, and salary expectations to Kathleen Matatya, Associate Director of Human Resources at HR@national.ballet.ca with the subject heading: "Development Officer/Assistant to the Director of Development " by no later than July 31, 2019. Resumes will be reviewed as soon as they are received. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Successful candidate will be subject to a criminal background check.
The National Ballet of Canada is committed to ensuring that our community reflects the extraordinary diversity of the City of Toronto on stage, behind the scenes, in our audiences and in the board room. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The National Ballet of Canada is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.