About the Position
The National Ballet of Canada is seeking an organized, proactive and highly collaborative Project Manager, Donor Communications to join our Development team.
Reporting to the Associate Director of Development, the Project Manager will oversee the planning, coordination and delivery of the Development department's donor communications and fundraising projects. The position will also provide direct management and leadership to two members of the Development Communications team: the Senior Writer and the Senior Officer, Development Communications.
The successful candidate will be an experienced project manager with the ability to manage multiple priorities, coordinate stakeholders and establish effective workflows. Strong organizational skills, exceptional attention to detail and experience using Asana or a similar project management platform are essential.
Key Responsibilities
Project Management & Delivery
- Manage the planning and delivery of donor communications projects, from initial brief through to final production and distribution
- Develop and maintain project plans, timelines, milestones and approval schedules using Asana
- Oversee multiple projects simultaneously, ensuring deliverables, responsibilities and deadlines are clearly defined and tracked
- Monitor progress, anticipate potential challenges and proactively address delays or competing priorities
- Coordinate resources and provide regular project updates to stakeholders
- Ensure projects are delivered on time, within budget and in accordance with agreed objectives
Donor Communications Portfolio
Oversee project management and production schedules for a range of Development communications initiatives, including:
- Major gift proposals and solicitation materials
- Annual and impact reports
- Donor emails and digital communications (social media)
- Invitations and event communications
- Donor stewardship materials
- Campaign and fundraising materials
- Donor newsletters and publications
- Presentations and briefing materials
Team Leadership & Management
- Directly manage the Senior Officer, Development Communications and Senior Writer
- Establish priorities, allocate assignments and oversee team workloads to ensure effective delivery of projects
- Provide direction, regular feedback and support professional development and performance management
- Foster a collaborative and accountable team environment
- Monitor team capacity and balance competing demands to ensure resources are effectively allocated
Stakeholder Coordination & Process Improvement
- Coordinate project activities across Development, Communications, Design, senior leadership and other internal stakeholders
- Establish clear project briefs, responsibilities, approval processes and production schedules
- Facilitate project meetings, document action items and follow up on outstanding tasks and decisions
- Lead the effective use of Asana, developing templates and workflows to support consistent project management practices
- Identify opportunities to improve processes, increase visibility into workloads and strengthen collaboration across the Development team
Qualifications and Competencies
- 3–5 years of experience in project management, ideally within fundraising, communications or a related field
- Demonstrated experience managing multiple projects with competing deadlines
- Strong working knowledge of Asana, including project planning, task assignments, timelines and workflow tracking
- Exceptional organizational, planning and time-management skills
- Proven ability to coordinate multiple stakeholders and manage complex projects
- Excellent interpersonal and communication skills, with the confidence to follow up and hold stakeholders accountable to deadlines
- Experience managing staff or supervising team members is an asset
- Experience working in a non-profit, arts, cultural or fundraising environment is an asset
The Ideal Candidate
- You are a natural project manager who enjoys bringing structure, clarity and momentum to complex projects. You think ahead, anticipate what needs to happen next and ensure everyone understands their responsibilities and deadlines.
- You are highly organized, solutions-oriented and comfortable managing competing priorities. You are confident working with diverse teams, navigating challenges and holding people accountable while maintaining positive working relationships.
- You take pride in improving processes, supporting colleagues and creating an environment where people can do their best work. Above all, you understand that effective project management is essential to turning great ideas into successful outcomes.
Working Conditions
- Primary work out of head office, The Walter Carsen Centre, located at 470 Queens Quay West, Toronto
- Occasional work out of the Four Seasons Centre for the Performing Arts, located at 145 Queen Street West, Toronto
- Administrative roles work under a hybrid work environment (minimum three days a week in office and remotely from home two days a week), subject to change
- Occasional evening and weekend work required during performance season.
Compensation and Benefits
We strive to offer competitive, market-based compensation. During the interview process, we will work closely with you to determine a salary package that is commensurate with your experience and background. We understand the importance of work-life balance and are committed to supporting our employees’ overall wellbeing and productivity. We offer a range of benefits and perks to assist in maintaining this essential equilibrium:
- Salary range: $80,000 to $90,000 per annum
- Complimentary season tickets to performances at the Four Seasons Centre for the Performing Arts
- Comprehensive Health & Dental and Paramedics Benefits package, including a Health Spending Account, company-matched Defined Contribution Pension Plan
- Counselling services and wellbeing resources through our Employee Assistance Program
- Discount to In Studio fitness classes and access to onsite fitness rooms
Application Process
This posting is for an existing vacancy within the organization. Please use the link below to apply and upload one PDF document that includes a brief cover letter and current resume by no later than November 24, 2026.
We will be reviewing candidate submissions as they are received, and we may choose to move forward with interviews before the deadline. Early submission is encouraged. We thank all applicants for their interest; however, only those selected for an interview will be contacted. The use of artificial intelligence is not used to screen, assess, or select applicants. All hiring decisions are made by our managers and HR team.
Apply Now
The National Ballet of Canada is committed to taking every reasonable precaution for the protection of health and safety for workers as required by the Occupational Health and Act (OHSA). We are also committed to compliance with all applicable public and occupational health and safety, human rights, privacy and other laws. The successful candidate will be required to participate in a Criminal Background Check.
All applicants must be legally entitled to work in Canada. We will primarily be using your phone number listed or email to communicate with you. It is your responsibility to include an updated phone number and email address and accept calls/emails from unknown users. As we send time sensitive correspondence, we recommend that you check your phone, voice messages and email regularly. If no response is received within a reasonable timeframe, we will assume you are no longer interested in pursuing the opportunity. Should it be determined that any background information provided be misleading, inaccurate or incorrect, we reserve the right to discontinue with the consideration of your application.
Statement of Intention and Accommodation
The National Ballet of Canada is committed to fostering an inclusive, accessible, and equitable environment where employees feel valued and respected. The organization is committed to reflecting the diversity of our community, our city, and our country, and strives to ensure its recruitment and selection processes are bias-free. As such, we welcome and encourage applications from qualified candidates of all cultures, ethnicities, gender identities, sexual orientations, and abilities. The recruiting team will work with applicants requesting accommodation at any stage of the hiring process.
